Privacy Policy
Last updated: August 2026
Tartan Tree Yoga is operated as a sole trader business by Elizabeth Sharma.
We respect your privacy and are committed to protecting your personal information.
This Privacy Policy explains what information we collect, why we collect it and how we use and protect it.
1. Information We Collect
Depending on how you interact with us, we may collect:
Contact information
Name
Email address
Telephone number
Booking information
Session booked
Date and time of session
Participant name
Child's name and age where applicable
Health and wellbeing information
Where you choose to provide it, we may collect information about health conditions, injuries, allergies, mobility requirements, additional needs or other information relevant to safe participation.
Health information is treated as special category data and is handled with additional care.
Emergency information
For all sessions, we will collect emergency contact details and information needed to respond appropriately to an emergency.
Website information
We may collect information submitted through contact forms, booking forms and other interactions with our website.
2. How We Use Your Information
We use your information to:
process and manage bookings;
communicate with you about your session;
provide appropriate and safe sessions;
understand relevant health, accessibility or support requirements;
contact you in an emergency where necessary;
process payments and refunds;
respond to enquiries;
manage cancellations and session changes;
improve our services;
meet legal and insurance requirements; and
send marketing communications where you have provided appropriate consent.
We will not use your information for unrelated purposes without a lawful basis for doing so.
3. Health Information
If you choose to provide health or wellbeing information, we use it only where necessary to help us understand your needs and provide or adapt our sessions appropriately.
We will not ask for more health information than we reasonably need.
Because health information is special category data, we apply additional safeguards to its collection and use.
4. Children's Information
Where a child participates in a Tartan Tree Yoga session, information about the child may be provided by their parent or responsible adult.
We collect only information that is reasonably necessary to provide the service, manage the booking and support the child's safety and participation.
We take particular care with children's personal information and do not use children's information for unrelated marketing purposes.
The ICO provides specific guidance concerning children's personal information and the UK GDPR.
5. Who We Share Information With
We may share relevant information with trusted service providers where necessary to operate Tartan Tree Yoga, such as:
website and booking providers;
payment providers;
email or communication providers;
professional advisers;
insurers or insurance advisers where necessary; and
emergency services where necessary for someone's safety.
We do not sell personal information.
6. How We Protect Your Information
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse or disclosure.
Access to sensitive information is limited to what is reasonably necessary.
7. How Long We Keep Information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including where necessary to meet legal, accounting, insurance or dispute-resolution requirements.
Health and other sensitive information will not be retained indefinitely and will be reviewed periodically to determine whether it is still required.
8. Marketing
We will only send marketing communications where we have an appropriate lawful basis to do so.
You can unsubscribe from marketing communications at any time.
9. Photography
Where photographs or videos are used for promotional purposes, we will seek consent separately.
Providing consent is optional and you can withdraw your consent for future use by contacting us.
10. Your Data Protection Rights
Depending on the circumstances, you may have rights including:
to request access to your personal information;
to ask us to correct inaccurate information;
to ask us to erase information;
to restrict certain processing;
to object to certain processing; and
to request data portability where applicable.
You can contact us about your personal information at:
11. Complaints
If you have concerns about how we handle your personal information, please contact us first so that we can try to resolve the issue.
You also have the right to complain to the Information Commissioner's Office (ICO).
12. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will be published on our website.